Stronger Database, Better Matches
1-2 Hours
Interview time per client
Calls, notes, transcription and data entry. Work that you should be delegating.
$2.5–5k/mo
For an ops hire
Hiring costs money.
Don't forget the training and churn part.
20/week
Max interviews conducted solo
Your time is valuable. Maximize it by doing what you do best, matchmaking.
Play
Pilot Timeline
1
~ 1 Day
Understand requirement
We figure out the call structure and export requirements.
2
~ 3 Days
Custom agent
build out
We customize the call to your liking using the questions you want asked.
3
Instant
Outbound calls
We run outbound calls to your leads and Kaia interviews them.
4
Instant
Profile generation
Completed interviews are used to generate profiles.
5
Instant
Profile export
We sync via api into your workspace of choice or export as CSV, Excel or PDF.
Why Choose Kaia
Interview customization
Data export
Dedicated support
Setup time
Availability
Turnover & retraining
Consistent quality
Kaia
Full
Automated with API or Zapier
1 CSM with you
7–10 days
24*7*365
None
Every call
AI Transcription / You
Manual input
Your packed calendar
Burnout
Varies by day
Hired Ops Staff
Training required
Manual input
Business hours
Ongoing (and its costly)
Varies by hire
Let Kaia help you grow.
Outbound calls
We handle outbound calls and scheduled call backs. We contact your client for an interview, no matter what.
Custom call design
You decide what's asked. Add, edit or update as you please. Reach out and we do it for you.
Data Export
CSV, Excel, or PDF whenever you want it, clean and ready to import into SmartMatch, Honeybee, or anything else.
Data Sync & Integrations
Push profiles via api/zapier to your matchmaking software. No manual download required.
Dedicated CSM
One person who knows your business and handles onboarding, question changes, and anything else you need.
Your AI clone
Coming Soon
We clone your voice to make the bot sound and speak like you.
Frequently Asked Questions
Do I need to change my current matchmaking software?
No. Kaia plugs in before you start using your matchmaking software. We handle intake interviews and deliver a finished profile directly into your matchmaking software.